Contracts

Available Contracts 

Please contact your Procurement Coordinator if you have questions about procuring the items below or if you do not find what you are looking for.

If you need alternative (written) documents or forms, contact Business Services at (479) 575-2551 or 4help@uark.edu.  

Types of Contracts available to users:

Agency (UA), Cooperative, State, and UA-System Contracts

Note: If the item you need is on a mandatory state contract, you must procure from the contract if your purchase meets contract requirements. Dollar limits do not apply to state contract items, but some contracts may have minimum order amounts.

Access a QRG for this process either on the employee SharePoint, or via Workday Learning.

  • Fastenal - Maintenance, Repair, and Operations Supplies/Solutions
  • Staples - Office Supplies, Paper, etc.
  • Dell - Computers/Workstations, IT Solutions
  • CDW - IT Solutions
  • Grainger - Maintenance, Repair, and Operations Supplies/Solutions
  • Office Depot - Office Supplies
  • VWR - Scientific Supplies

Some contracts established at the state level are mandatory for all state agencies.  Access the State Contracts page to view and sort "mandatory" contracts.

Cooperative Contracts

Note:  Pre-approval may be required.  Contact your Procurement Coordinator for direction.

UAF and UA System IT Term Contracts (for UA System use)

NOTE:  In accordance with Arkansas Code Annotated § 19-11-249, any State public procurement unit may use these contracts with a participating addendum signed by the contractor and approved by the chief procurement officer of the issuing procurement agency.

  • Adobe: Combined Enterprise Term License Agreement (ETLA) for Creative Cloud subscription licensing with system-wide eligibility for System members and students of System members.  System members are required to purchase an ETLA based on full FTE campus.
  • Dell-branded Products and Services/Volume Incentive:  Governed by and subject to the Midwestern Higher Education Compact (MHEC 07012015).  Each eligible Campus within the System has been issued a specific contract code by Dell.
  • Digital Measures - Activity Insights:  Electronic system for keeping track of faculty's activities including teaching, research, and service that streamline the review process for annual faculty activity reports, promotion and tenure decisions.  Discounted pricing extended to all UA System campuses valid through December 31, 2024.  Contact Becky McCoy remccoy@uark.edu for further details.
  • HPE (Aruba):  Network equipment, wired and wireless solutions now available for the UA System at deeper discounts. Refer to the Next Step Innovation Pricing Agreement for your discounted options as a UA System member institution.  This additional discount process was negotiated with Next Step under the NASPO Data Communications Products Services Contract SP-20-0051 as established by the state. 
  • Identity Theft Protection:  Identify Theft Protection services, system-wide eligibility. Contact Steven P. Wood, Assoc VP Emp Benft & Risk Mgmt, spwood@uark.edu (501-686-2941).
  • Kaltura:  Education Platform established for UA Fayetteville networking integration, used for course materials (video, etc.) within Blackboard Learn and extended to UA System eligibility. Refer to the Contract Extension  for more detail. 
  • Microsoft Enrollment for Education Solutions (EES):  Cost-effective contract for Microsoft software and services, system-wide eligibility.
  • Symantec (via Carahsoft):  Symantec Endpoint Protection with Endpoint Detection and Response Subscription Licenses and Support is available to all UA System campuses with discounted pricing valid through June 2021.
  • VOIP through NWN Corporation:  Unified communications and collaboration solution established by the UA System Office.  TGS RA20170040UAF is good through 6/30/22.

For general questions, please contact Becky McCoy, Director of Procurement, Strategic Sourcing & Contracts at UARK (479-387-3820). 

ORDERING PROCEDURE:  All orders placed against this contract shall be in the form of an agency issued purchase order on an as-required basis. Orders must be placed for full carton quantities only.

MINIMUM ORDER AMOUNT:  Each purchase order to the vendor must be a minimum order amount of $250.00, excluding sales tax, if applicable. All items from each section the vendor holds may be combined on the purchase order to satisfy the minimum order amount. Purchase orders for amounts under the minimum order amount will be subject to a $10.00, handling charge added to the vendor invoice.


PMC Solutions

Please contact Penny Bellard of PMC Solutions at 479-575-5970 with questions about departmental copiers.

ImageWorks (formerly Todays Office) is the UAF preferred furniture provider.  To place purchases, contact:

Renee Batara |Workplace Consultant

653 W Dickson Street, Fayetteville AR

O: 479.751.5861 | C: 479.236.2453

Work Email | renee@goimageworks.org

 

Additional Option:

Statewide Furniture Contract Site

  • Contract Number:  SP-20-0120 and SP-21-0048
  • Expiration Date: 03/31/2023

Maintenance, Repair, and Operations Supplies/Solutions (MRO)

Additional Option:

State Contract

  • Contract Number: SP-18-0148
  • Expiration Date: 06/30/2023

LowesforPros.com is the official method for University employees to purchase from Lowes. This method offers access to the vast number of products and services available at a discount through one of the nation’s largest home improvement suppliers, and also gives our campus the maximum discount available through our E&I Cooperative agreement. 

Refer to the following information for further guidance and to ensure optimal discounts:

Armstrong Relocation/United Van Lines is the UAF preferred moving company.

Benefits of the program:

  • Allows exclusive use of containers.  No co-mingling with other shipments on a large tractor trailer.
  • Allows for faster and predictable delivery times vs. traditional relocation.
  • If storage is needed, this program allows for much cheaper storage rates than traditional relocation.
  • Perfect solution for small shipments.

Tax Law Changes for Moving Expenses

Staples is the UAF preferred provider of office supplies. The UA entered an agreement with Staples that includes highly competitive discounts on commonly purchased office supplies and value added services such as direct delivery to campus, marketing research, flexible shopping options and specialized account representation. 

Staples is the UAF preferred paper provider.  

 

Additional Option:

General State Contract & Ordering Information

  • Term Contract
  • Contraction Number: SP-21-0062
  • Expiration Date: 06/30/2022

Note:  All paper product orders greater than $20,000, not on a state contract and not considered an Amendment 54 item must be bid.  Check out PMC Solutions for available items/services. 

B&H is the UAF preferred photographic and A/V provider. 


  • FedEx Contract
  • Contract Number, FedEx: SP-170062
  • Expirate Date, FedEx: 11/28/2021
  • UPS Contract
  • Contract Number, UPS: SP-170062
  • Expiration Date, UPS: 11/28/2021

See Policy page for Technology Purchasing Guidelines.

A variety of software and licensing options are available to the University of Arkansas campus. A detailed listing of the types of software, licensing and availability is located on the IT Services Get Software webpage. For specific IT related services including, web conferencing, storage, email and phone services, please refer to the IT Services webpage.  Unique software needs not listed are subject to the $20,000 bid limit.  For additional questions contact the IT Help Portal.

Additional Option:

NASPO Contract Overview

  • Contract Number, NASPO ValuePoint: SP-16-0197
  • Expiration Date, NASPO ValuePoint: 01/07/2022

See Policy page for Technology Purchasing Guidelines.

University faculty and staff should contact the Tech Store for University technology needs for Apple, Dell and other computer accessories. For University approved software and other available University IT services, please visit the ITS website.

Additional Option:

NASPO ValuePoint Computer Contract 

  • Contract Number, NASPO ValuePoint: SP-16-0019
  • Expiration Date, NASPO ValuePoint: 07/31/2022

Mandatory vehicle tire contracts established at the state level:

  • Goodyear Contract Number: SP-19-0081 / 4600044178
    • Expiration Date: 03/31/2022
  • Bridgestone Contract Number:  SP-19-0081 / 4600044211
    • Expiration Date: 03/31/2022

 Contract

VWR is the primary scientific provider for the campus, with a customer service representative located on campus at Chemistry Building 37.

VWR supplies chemicals, supplies, laboratory instruments & lab furniture. Stop by and see us.

For Customer Service/Technical Assistance/Warranties/Repairs please call 800-932-5000.