Welcome to the Procurement Department! Here is where you will find information to assist you with obtaining supplies and services for the benefit of our students and our campus community. Information is added and updated frequently, so we encourage you to return to this site regularly. Please contact us if you have questions not answered here. Thank You!
PO TERMS AND CONDITIONS INFORMATION:
University of Arkansas Purchase Order Terms and Conditions govern all official transactions. In the event of any conflict between Vendor Terms and Conditions of Sale, Warranties, or Conditional Documents, University of Arkansas Purchase Order Terms & Conditions shall control & prevail. A complete list of terms can be viewed at: http://procurement.uark.edu/_resources/documents/terms.pdf.
The University of Arkansas is not exempt from sales/use tax (except for those items specifically exempted by State law) but is exempt from Federal excise tax.
NOTICE: Document Retention for Fiscal Year 2015 (July 1, 2014-June 30, 2015)
The University has received official notification that the audit for fiscal year 2015 is complete. Any hard copy PCard receipts that have already been provided to Business Services or kept on file at the department level can now be destroyed. Any documentation that needs to be retained for Internal Audit, Federal or Grant purposes should be kept in accordance with those specific guidelines.
Need Purchasing Plus Training?
Seating is limited! Please click on the link below to register. After clicking the link below, a new window will open. Make sure you click the red 'Register' link. You will receive a confirmation email once you have successfully registered. If you have issues with the link, please email Linda Fast at firstname.lastname@example.org.
NOTICE: ACT 557 Reporting Requirements
The University of Arkansas is required by Arkansas Act 557 to submit all new Technical and General Services (TGS) contracts, with a total projected cost of $100K or more, to Legislative Council or, if the General Assembly is in session, to the Joint Budget Committee, for review and approval prior to contract execution.
Here is a link to Act 557 information for your convenience. For any additional questions, please contact your assigned Procurement Coordinator or Linda Fast, Manager of Procurement Services at email@example.com. Your patience as we comply with the requirements of this new Arkansas law is greatly appreciated!
Departmental Information and Reference:
- Procurement Law 19-11-203 (Exemptions)
- Act 557 Guidelines
- FAQ's for Act 557
- PCS/TGS Contract Deadlines
NOTICE: UA Open Purchase Orders
To assist UA departments in monitoring current open PO’s the Procurement Department hosts a link, sorted by Business Unit, for your convenience. Please click here: PO List 01/19/2016
Standing/Open PO’s that were created in BASIS with a $1 amount and a 999 tolerance should be closed and a new requisition created in RazorBuy with the anticipated spend for the current fiscal year. The old PO’s in BASIS should then be closed.
A purchase made on behalf of the University of Arkansas should be made by issuing an approved university PO to the participating vendor. Utilizing a university P-Card is appropriate when the vendor will not accept a PO and the purchase meets appropriate guidelines. Personal reimbursements should be reserved for emergencies or the rare occasion when a PO or P-Card is unavailable.
NOTICE: Budget Units
Each Procurement Coordinator has a specialty area and additionally is assigned specific departmental units. If you are uncertain of the Procurement Coordinator for your department check the Budgetary Units or call 479-575-2551 and identify your department. The call will be transferred to the appropriate Individual.
- AVCB Year End Information
- Bidder Applications
- Buyer Assignments
- Buyer Departmental Specialty
- Direct deposit instructions for reimbursement and travel
- Gas Cylinders
- Gifts, Gift Cards & Promotional Items
- Moving/Relocation Information
- Negotiated Hotel Rates
- Printing - Amendment 54- All printing bids MUST be bid by UA Procurement Office
- Procurement Order - Terms & Conditions
- Procurement Policies & Procedures
- Restaurants & Locations Accepting UA PO's Notice
- Sole Source Instructions
- Technology Pre-Approval
- Vendor Links
- NRA (Nonresident Alien) Information
- Vendor Identification Information (formally W-9)
- Vendor Inquiry Website
- Vendor Links
- Vendor Proposal
The University of Arkansas will comply with OMB Circular A-110 Procurement Standards as defined in Subpart C-Post-Award Requirements, Sections .40-.48 for all federal grant funded procurements, until July 1, 2017.
Effective July 1, 2017, the University of Arkansas will comply with Procurement Standards as defined in 2 CFR 200, “Uniform Administrative Requirements, Cost Principals, and Audit Requirements for federal Awards”, Subpart D, Sections 200.318 - 200.326, for all federal grant funded procurements.