Wex Fuel Card
WEX Fleet Services is the fuel card provider used by the University of Arkansas. A WEX Card may be utilized for the following:
- Fuel for University Fleet Vehicle
- Small dollar maintenance on Fleet Vehicle (oil change, tire change, etc)
- Fuel for University Equipment
- Fuel for Rental Car when traveling on U of A Official Business
The WEX Fleet Card is accepted at 95% of US fuel stations, as well as 45,000 service locations.
Notice: Fuel Cards are not allowable for personal use. Inappropriate use of the WEX card will be grounds for termination and possible criminal charges.
WEX Card Process:
WEX transactions should be expensed at least monthly. The eProcurement department recommends expensing charges weekly. For instructions on expensing fuel charges, refer to the official QRG: Expense Report for Fuel Card Charges for Worker
Any questions regarding the use of the WEX Fuel Card, approving charges, or to report fraudulent charges should be addressed to Business Services at 479-575-2551.
If you would like to request access to WEX Online in order to generate vehicle fuel
consumption reports for your department, please contact tdwalter@uark.edu.
Fuel Card Cutoff Dates for FY23
|
Billing Cycle |
Expense Report Due Date |
|
July 1, 2023 - July 15, 2023 |
July 31, 2023 |
|
July 16th, 2023 - August 15, 2023 |
August 31, 2023 |
|
August 16, 2023 - September 15, 2023 |
September 29, 2023 |
|
September 16, 2023 - October 15, 2023 |
October 31, 2022 |
|
October 16, 2023 - November 15, 2023 |
November 30, 2023 |
|
November 16, 2023 - December 15, 2023 |
December 21, 2023 |
|
December 16, 2023 - January 15, 2024 |
January 31, 2024 |
|
January 16, 2024 - February 15, 2024 |
February 29, 2024 |
|
February 16, 2024 - March 15, 2024 |
March 29, 2024 |
|
March 16, 2024 - April 15, 2024 |
April 30, 2024 |
|
April 16, 2024 - May 15, 2024 |
May 31, 2024 |
|
May 16, 2024 - June 15, 2024 |
June 28, 2024 |
|
June 16, 2024 - June 30, 2024 |
July 8, 2024 |
Additional Information:
- WEX fuel cards are accepted at 95% of US gas stations and over 45,000 service locations.
You can use the free WEX Connect app to find accepting locations near you by searching
by price, brand, distance, or location. You can also use the WEX fuel-finder tool to search for places to fuel before or during your trip by entering your location,
fuel type, and the type of service station or fuel brand you're looking for
- Use the “Create Request” task in Workday and select “Credit Card Request” as the Request Type. Note: This step must be completed by the prospective user. The request cannot be initiated by another departmental representative.
- In the comments, be sure to explain if only a PIN is needed or if a new card is needed for a new vehicle.
- Complete the online form in the request, and submit for approval.
- Once the request is received by the eProcurement Office, the user will be contacted with their WEX PIN.
Click here for a quick reference guide (QRG) with step-by-step instruction for creating a request.
WEX PIN's are not to be shared with anyone else. It is only to be used by the employee the PIN is assigned to.